Finance & Procurement
Finance and procurement workflows covering purchasing, expenses, supplier onboarding, approvals, and financial controls.
Finance & Procurement Templates(25)
Request for Proposal Workflow
Manages the end-to-end RFP process: the requesting owner defines scope and evaluation criteria, suppliers are invited and submit proposals externally, an evaluation panel scores each proposal, the preferred supplier is routed for procurement approval, and on approval the owner is notified and the record is handed off to contracting.
Vendor Selection Workflow
Enables a procurement team to run a structured vendor selection: the owner submits selection criteria and candidate suppliers, suppliers are screened for compliance, a reviewer scores commercial and capability criteria and recommends a preferred vendor, the recommendation is routed for approval, and the outcome is recorded and communicated to the owner. Rejected recommendations are returned for revision with a reason.</description> <parameter name="requiredIntegrations">["postmark"]
Vendor Master Data Change Workflow
Enables a finance team to safely process supplier record changes. The requester submits the vendor and fields to change with supporting evidence, flagging sensitive changes. A verifier independently confirms sensitive changes (e.g. bank details), then finance approves. On approval, the vendor record is updated and the requester notified; if verification or approval fails, the request is returned with a reason.
Sole Source Procurement Approval Workflow
Captures a requester's sole-source purchase request with justification, alternatives considered, and cost. Procurement reviews the justification, then the request is routed for approval based on delegated financial thresholds. Approved requests are recorded with approval conditions and the requester is notified; rejected requests are returned to the requester with the reason and can be revised and resubmitted.
Request for Quote Workflow
Captures an approved procurement need with specifications and a supplier list, issues an RFQ to each supplier and collects their quotes via external input forms, has a buyer compare quotes and recommend a supplier, routes the recommendation for approval, hands off to purchasing, and notifies the requester of the outcome.
Journal Entry Approval Workflow
Manages preparation, independent review, threshold-based approval, and posting sign-off for finance journal entries. The preparer submits accounts, amounts, business reason and supporting evidence; an independent reviewer checks the entry; entries above a set amount threshold route to senior approval; on approval the entry is marked ready to post and the preparer is notified; on rejection it is returned to the preparer with the reason to correct and resubmit.
Month-End Close Workflow
Manages the monthly finance close process: the close owner opens the period, assigns reconciliation and journal entry tasks with due dates, resolves exceptions, and submits results for manager review and sign-off. On sign-off the close is marked complete and the finance team is notified; if issues are found, the close is returned to the owner for correction and resubmission.
Customer Credit Application Workflow
Captures a business customer's trade-credit application (business/billing details, trade references, supporting documents), runs finance risk checks, and routes to approve, approve-with-conditions, or decline. Approved accounts are set up with terms and the customer notified; declines are emailed and closed.
Credit Limit Approval Workflow
Captures a credit limit request with customer details, requested limit, current exposure and payment history. Finance assesses risk and assigns a risk rating, then the request is routed for approval based on the requested limit against a threshold. Approved requests record the approved limit, conditions and a review date and notify the requester; declined requests notify the requester with the reason.
Capital Expenditure Approval Workflow
Captures capex requests including item, business case, cost estimate and expected benefit; finance reviews budget availability; request is routed for approval based on delegated authority thresholds tied to cost; approved requests are handed off to procurement and the requester notified; rejected requests are returned to the requester with the reason.
Inventory Reorder Workflow
Captures a stock replenishment request, verifies whether reorder is warranted, routes high-value orders for approval, raises a purchase request to the preferred supplier, tracks delivery, reconciles received quantities against the order, updates inventory, and notifies the requester.
Supplier Risk Assessment Workflow
Captures a supplier risk assessment request, triages inherent risk with AI, runs due diligence, adds a security/privacy review when sensitive data or critical systems are accessed, has a reviewer record the risk treatment plan, gates residual risk acceptance through formal approval, sets a reassessment date, and notifies the requester of the outcome.
Supplier Performance Review Workflow
Enables procurement teams to periodically evaluate suppliers: reviewers rate delivery, quality, service and compliance; the workflow computes a score, invites the supplier to respond, has a manager assess scores and response with a recommendation (continue, improve, escalate), records improvement actions, and notifies the supplier of the outcome.
Marketing Campaign Approval Workflow
Captures a marketing campaign submission from the owner, routes it through marketing plan review, budget approval and brand/creative check, then marks it ready to launch and notifies the owner. Rejections at any gate return the campaign to the owner for revision and resubmission.
Budget Approval Workflow
Enables a department or project owner to submit a new budget or a budget change request with supporting calculations. Finance reviews the request, routes it to a manager or finance director based on the requested amount, and on approval records it as approved and notifies the owner. If changes are requested, the submission is returned to the owner to revise and resubmit.
Quote Approval Workflow
Captures sales quote details from a rep, routes them through finance review (and legal review for non-standard terms), escalates high discount/value quotes to senior leadership, and notifies the rep of approval or rejection with revision/resubmission support.
Discount Approval Workflow
Captures a rep's discount request (customer, opportunity, list price, proposed discount, resulting margin, reason), routes it for approval based on discount size — smaller discounts to a sales manager, larger discounts to finance — then authorises the discount and notifies the rep on approval, or returns it to the rep with the reason to revise and resubmit on rejection.
Refund Request and Approval Workflow
Handles customer refund requests end-to-end: captures order/invoice details, reason, amount and evidence; an agent checks eligibility against policy; routes approval to the manager for smaller amounts or finance for larger amounts; on approval processes the refund and confirms with the customer, or on decline notifies the customer with the reason and closes the request.
Travel Request and Approval Workflow
Enables employees to submit a business travel request with destination, dates, purpose, estimated cost and cost centre. Routes approval to the manager for requests under $3,000, or to finance for larger amounts. On approval, marks the trip authorised for booking and notifies the traveller; on rejection, returns the request with the reason for the traveller to adjust and resubmit.
Payment Approval Workflow
Captures business payment requests, has a finance officer verify against the invoice, routes approval by amount (manager under $10,000, finance director for larger amounts), marks approved payments as authorised and notifies the requester, or returns rejected payments with a reason for correction and resubmission.
Invoice Approval Workflow
Captures supplier invoice submissions, has a finance reviewer verify against the purchase order, routes approval by amount (manager for under $5,000, finance lead for $5,000 and above), and on approval marks the invoice ready for payment and notifies the submitter. Rejected invoices are returned to the submitter with the reason for correction and resubmission.
Purchase Requisition Workflow
Employees submit a purchase requisition with department, business need, items/quantities, estimated cost, budget code and optional supporting document. Requests under $2,000 are approved by the manager; $2,000 and above are routed to finance. Approved requests are confirmed by procurement (supplier selection) then marked ready for PO creation, with the requester notified. Rejected requests are returned to the requester with a reason to revise and resubmit.</description> <parameter name="requiredIntegrations">["postmark"]
Supplier Onboarding Workflow
End-to-end supplier onboarding workflow covering intake of supplier details, contacts, goods/services, tax and payment information, insurance and required documents, due diligence, risk and compliance checks, internal approvals, and final supplier creation and activation.
Purchase Order Approval Workflow
End-to-end purchase order process covering request submission with goods/services details, supplier, pricing, cost centre, business justification and supporting quotes; AI-based routing for delegated vs finance/procurement review; approval; PO issuance and completion.
Expense Claim Workflow
End-to-end expense claim workflow: employee submits claim with receipts, AI policy check, manager approval, finance review, exception handling, and reimbursement processing.