Weld visual inspection / quality record Workflow

What does this workflow record at each stage of the inspection?

The workflow records the initial submission details from the request form, including drawing references, weld IDs, and pass/fail checks against drawing requirements, along with inspection photos and measurements. As the process moves through rectification, it saves rectification work details and photos, and later the re-inspection result and notes, directly onto the inspection record. Every status change, from Submitted through to Passed, is also captured in the record's timeline.

Who is involved in the weld inspection and rectification process?

The inspector submits the initial inspection and, if rectification is needed, carries out the re-inspection task. The welder is assigned the task of rectifying failed welds and recording the work done. The client or builder receives email notifications when the welds pass, either on the first inspection or after successful rectification, without needing to log in or hold an account.

What happens if the overall inspection result is a Fail?

If the overall result is Fail, the record status changes to Rectification and the welder is assigned a task, due in two days, to rectify the failed checks and record the work done. Once rectification details are saved to the record, the inspector is assigned a re-inspection task due in one day to check the corrected welds.

How many rectification cycles does the workflow support?

The workflow supports up to two rectification cycles, looping back to the welder rectification task if a re-inspection result is Fail. Each cycle repeats the same sequence: welder rectification, saving of rectification details, inspector re-inspection, and saving of the re-inspection result to the record. Once a re-inspection passes, the record status is set to Passed and the client or builder is notified.

How do we change the checks or steps in this workflow?

A workflow can be changed by describing the required change in plain English or by editing its steps directly in the workflow editor. This allows quality teams to add, remove, or adjust checks, tasks, or notification steps as inspection requirements evolve. Earlier versions of the workflow are kept, so previous configurations remain available for reference.

How are inspectors and welders notified of their tasks?

Inspectors and welders are assigned tasks within the workspace, with due dates attached to each — two days for rectification and one day for re-inspection. Since the workflow waits for these tasks to be completed, the details entered, such as rectification work done or re-inspection results, are saved directly onto the inspection record. This keeps the full history of who did what, and when, visible on the record.

What does the client or builder see during the process?

The client or builder does not need an account and is contacted through email notifications at key points in the process. They receive an email when the welds pass the initial visual inspection, or a separate email if the welds are rectified and pass after a re-inspection cycle. Each notification references the inspection record, which carries a reference number, status, and timeline of what happened.

What information is captured on the request form that starts this workflow?

The request form captures inspector and client or builder contact details, site and job references, drawing reference, weld IDs inspected, and details of the welding process, welder, and material. It also records the specific pass/fail checks against drawing requirements, such as profile, cracks, porosity, undercut, and fusion, along with weld size measurements, inspection photos, and the overall result. This information is used to create the weld inspection record that the rest of the workflow acts on.