Plasterboard installation quality checklist Workflow

How do I set up this plasterboard inspection workflow for my team?

Publish the template in your workspace and it's ready to use immediately — no installation or setup project needed. Share the public request form with your inspectors, or have them fill it in directly, and the workflow takes care of routing, notifications and status updates from there.

Who needs to be added as a workspace user to run this process?

Add your inspectors and plasterers as workspace members so tasks like rectification and re-inspection can be assigned to them. Builders and clients don't need an account — they take part through emailed forms and notifications sent to their address.

What happens when an inspection fails?

The record status is set to Rectification and a task is assigned to the plasterer, due in 2 days, to fix the failed checks and record what was done with photos. Once that's submitted, the inspector gets a re-inspection task due in 1 day to check the rectified work.

What if the re-inspection fails again?

The workflow loops back to the plasterer for another round of rectification, and the cycle repeats. This loop can run up to twice before the process moves to final sign-off, so rework stays tracked rather than falling through the cracks.

Can I change the checklist items or add new ones?

Yes. You can describe the change you want in plain English, or edit the steps directly in the workflow editor. Earlier versions of the workflow are kept, so you can see what changed and when.

How are the builder or client kept informed during the process?

They receive an email when the inspection passes outright, and a separate email if it passes after rectification work was completed. Both emails reference the job's inspection record so they can follow progress without needing to log in anywhere.

Where do the inspection photos and rectification notes get saved?

Because the workflow waits on the plasterer's rectification task and the inspector's re-inspection task, whatever they enter — including photos and notes — is saved directly to the inspection record. This keeps a full history of the checklist, the rectification work and the re-inspection outcome in one place.

How long does a typical inspection cycle take from submission to sign-off?

A straightforward pass moves through acknowledgement, status update and builder notification within minutes of submission. If rectification is needed, the plasterer's task is due in 2 days and the re-inspection in 1 day, so a single rectification loop typically adds a few days depending on how quickly each task is completed.

Can I see the status of all inspections across multiple sites?

Yes. Each inspection is a record with its own reference number, status and timeline, and table views and dashboards group these records by status. This gives you a clear view of which jobs are submitted, in rectification, or passed across all your sites.