Job Safety Analysis Workflow

How is this workflow audited?

Every status change — draft, under review, approved, changes required, or unsafe-escalated — is recorded against the JSA record along with the associated supervisor decision and timestamp. This creates a chronological, retrievable audit trail that supports internal safety audits, regulatory inspections, and post-incident reviews. Because the record persists within assess.one, historical decisions and revisions remain accessible without relying on email threads or paper files.

Who has access to JSA records and decisions at each stage?

Access is configured by role within assess.one, typically limiting edit rights to the preparer during drafting and revision, and decision rights to the assigned supervisor during review. Safety managers can be granted visibility into escalated unsafe determinations without needing access to every routine approval. Administrators can adjust these permissions directly in the platform as organisational structure or site requirements change.

How does this integrate with existing notification tools like email or Slack?

Notifications to preparers and supervisors — for approvals, changes required, or unsafe determinations — are configured within assess.one and can be directed to email, Slack, or other supported channels. No separate integration project or external development work is required; these connections are set up as part of workflow configuration. This keeps stakeholders informed in real time without manual follow-up.

How long does implementation take?

The JSA Review Workflow is a ready-to-use template that can be published and made live within minutes. Once published, preparers and supervisors can begin submitting and reviewing JSAs immediately, with no weeks-long rollout or IT project required. Teams can refine steps and roles after go-live based on real usage rather than waiting for a lengthy pre-launch configuration phase.

What happens when a supervisor marks a JSA as Unsafe to Proceed?

The workflow immediately sets the record status to Unsafe - Escalated, halting progression toward worker acknowledgement or work start. Both the preparer and supervisor are notified of the determination, and the record is escalated to the safety manager for further review or intervention. This ensures unsafe conditions receive prompt attention rather than being buried in a general review queue.

Can the approval and escalation logic be customised?

Yes, the decision routing, approval criteria, and escalation paths are configured directly within assess.one and can be adjusted to reflect site-specific safety policies or organisational hierarchy. Teams can add additional review steps, change notification recipients, or introduce further approval tiers without requiring developer involvement. Changes take effect on republishing the workflow.

How is worker acknowledgement handled after approval?

Once a JSA is approved, the workflow automatically triggers a worker acknowledgement request before work is permitted to start. This step is designed to confirm that workers performing the task have reviewed the identified hazards and controls prior to commencing work. Acknowledgement activity is recorded against the JSA, supporting downstream audit and compliance reporting.

What happens if a supervisor requests changes to a submitted JSA?

The record status is set to Changes Required, and both the preparer and supervisor receive notification of the decision. The JSA routes back to the preparer for revision, allowing updates to work steps, hazards, or controls before resubmission. Once revised, the JSA is automatically routed back into the supervisor review queue, maintaining a continuous and traceable review cycle.

Who typically needs access to this workflow within an organisation?

Typical participants include field or task preparers responsible for drafting JSAs, supervisors accountable for review and decisioning, and safety managers who handle unsafe escalations. Depending on organisational structure, HSE administrators may also require visibility to monitor trends or generate compliance reporting. Role assignments are managed within assess.one and can be scaled across multiple sites or teams.