Workflow Template
Concrete curing inspection Workflow
Captures a concrete curing inspection, notifies the builder/client of the result, and if an issue is found routes the job to the concreting crew for rectification and back to the inspector for re-inspection until curing passes.
Chasing down failed curing checks and re-inspections by phone or email wastes time and loses the paper trail. This workflow captures the curing inspection from a submitted form, notifies the builder or client of the result, and if an issue is found, routes the job to the concreting crew for rectification and back to the inspector for re-inspection until curing passes. Inspectors, the concreting crew and workspace admins run it, with builders and clients kept informed by email at every key step.
Business Outcomes
- Faster turnaround between a failed curing check and rectification work starting
- Fewer missed re-inspections thanks to time-bound tasks for the crew and inspector
- Clearer record of every pass, fail, rectification and re-inspection on one timeline
- Less manual chasing of builders and clients, since pass and rectified-pass emails go out automatically
- More consistent inspection data with photos, checks and results captured on every job
Workflow Steps
Steps
- 1Create Inspection Recordcreate record
Creates the curing inspection record from the submitted form.
- 2Set Status: Submittedupdate record
Sets the inspection status to Submitted.
- 3Send Acknowledgement Emailsend email
Emails the inspector an acknowledgement with the job reference.
- 4Route on Overall Result
Routes to the pass or rectification path based on the overall inspection result.
overall_result: "Curing OK"→Set Status: Curing OKoverall_result: "Issue found"→Set Status: RectificationDefault→End - 5Set Status: Curing OKupdate record
Sets the inspection status to Curing OK.
- 6Send Pass Emailsend email
Emails the builder/client that the concrete curing passed inspection.
- 7Set Status: Rectificationupdate record
Sets the inspection status to Rectification.
- 8Rectification Task (Concreting Crew)create task
Assigns the concreting crew a task to fix the failed checks within 2 days.
- 9Save Rectification Detailsupdate record
Persists the rectification notes and photos to the record.
- 10Re-inspection Task (Inspector)create task
Assigns the inspector a task to re-inspect within 1 day and record the result and notes.
- 11Save Re-inspection Detailsupdate record
Persists the re-inspection result and notes to the record.
- 12Route on Re-inspection Result
Routes to pass handling or back to the concreting crew based on the re-inspection result.
reinspection_result: "Curing OK"→Set Status: Curing OK (Rectified)reinspection_result: "Issue found"→Loop Back to RectificationDefault→End - 13Loop Back to Rectificationrestart from step
Restarts the workflow from the rectification task for another attempt by the concreting crew, up to 2 times.
- 14Set Status: Curing OK (Rectified)update record
Sets the inspection status to Curing OK after successful rectification.
- 15Send Rectified Pass Emailsend email
Emails the builder/client that the curing was rectified and passed inspection.
Fields
- Inspector Name*
- Inspector Email*
- Builder/Client Name*
- Builder/Client Email*
- Site Address*
- Job Reference*
- +20 more fields
Forms
Concrete Curing Inspection
21 fields
Data Views
Curing Inspections
site_address, job_reference, element, pour_date +2 more
Dashboard Widgets
Recommended integrations
Setup the following integrations to extend workflow capability.
Send email in the workflow
AWS SES
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FAQs
How do I set up this workflow for my inspection team?
Publish the template in your workspace and it's ready to run immediately, no installation needed. Share the public request form with inspectors, or have them submit it directly, and assign your concreting crew and inspectors as members so tasks can be handed to them.
What happens when the inspection fails?
If Overall Result is set to Issue found, the record status changes to Rectification and a task is assigned to the concreting crew to fix the failed checks within 2 days. The workflow waits for that task, then saves the rectification notes and photos to the record before moving to re-inspection.
Who re-inspects after rectification work is done?
The original inspector gets a task to re-inspect within 1 day and record the result along with notes. The workflow waits for this task to complete, then routes the record based on whether curing is now OK or the issue persists.
What if curing still fails after rectification?
The workflow loops back to the rectification task, giving the concreting crew another attempt, up to 2 times in total. Each pass through the loop keeps saving rectification and re-inspection details to the record, so the full history is visible in the timeline.
Can I change the rectification or re-inspection deadlines?
Yes. Describe the change you want in plain English, or open the workflow editor and adjust the task deadlines directly. Earlier versions of the workflow are kept, so you can review what changed.
Do builders and clients need an account to see results?
No. Builders and clients receive the pass or rectified-pass email directly, and take part through the public request form or emailed forms without ever needing to log in. All correspondence is tied to the job reference on the record.
Where do the checklist answers and photos end up?
Answers entered on the request form, and on tasks the workflow waits for like rectification and re-inspection, are saved to the inspection record. This includes Rectification Done, Rectification Photos, Re-inspection Result and Notes, all visible in the record's timeline.
Can I customise the request form fields?
Yes. Since the whole process is described in plain English or edited step by step in the workflow editor, you can add, remove or reorder fields like Curing Method, Weather or the pass/fail checks to match your site requirements. Changes apply to new submissions once published.
How is job status tracked across an inspection?
Each inspection is a record with a reference number, a status such as Submitted, Rectification or Curing OK, and a full timeline of what happened. Table views and dashboards let you see all inspections grouped by status at a glance.
Does this workflow handle payments for rectification work?
Not by default. If you need to charge for rectification work, connect Stripe to your workspace and add a payment step to this workflow, since connecting Stripe alone does not change how the workflow runs.
Ready to use this workflow?
Create a free account and customise this workflow for your business.