Workflow Template
Brickwork quality inspection Workflow
Captures a brickwork quality inspection, notifies stakeholders of the result, and if failed routes rectification work to the bricklayer with re-inspection by the inspector (up to 2 cycles) before final pass notification.
Chasing paper inspection sheets and manually following up on failed brickwork checks slows down every job and leaves stakeholders guessing on status. This workflow captures the inspection from a form, records a pass or fail result, and if it fails, assigns rectification work to the bricklayer and re-inspection to the inspector for up to two cycles before notifying the builder or client of the final outcome. Site inspectors, bricklayers and workspace admins run the process without any setup or coding.
Business Outcomes
- Faster turnaround between a failed inspection and completed rectification
- Clearer visibility of inspection status for builders and clients without chasing emails
- Fewer missed rectification deadlines with task due dates for bricklayers and inspectors
- A documented timeline of checks, rectifications and re-inspections on every record
- Reduced admin time spent manually notifying stakeholders of inspection results
Workflow Steps
Steps
- 1Create Inspection Recordcreate record
Registers the submitted inspection as a record.
- 2Set Status to Submittedupdate record
Marks the inspection record as Submitted.
- 3Send Acknowledgement Emailsend email
Emails the inspector an acknowledgement with the record reference number.
- 4Route on Overall Result
Routes the workflow based on whether the inspection passed or failed.
overall_result: "Pass"→Set Status to Passedoverall_result: "Fail"→Set Status to RectificationDefault→End - 5Set Status to Passedupdate record
Marks the inspection record as Passed.
- 6Email Client - Passedsend email
Emails the builder or client confirming the brickwork passed the quality inspection.
- 7Set Status to Rectificationupdate record
Marks the inspection record as requiring rectification.
- 8Bricklayer: Rectify Failed Checkscreate task
Assigns the bricklayer a task to fix the failed checks within 2 days, recording the work done and photos.
- 9Save Rectification Detailsupdate record
Persists the rectification notes and photos to the record.
- 10Inspector: Re-inspectcreate task
Assigns the inspector a task due in 1 day to re-inspect the rectified brickwork and record the result and notes.
- 11Save Re-inspection Detailsupdate record
Persists the re-inspection result and notes to the record.
- 12Route on Re-inspection Result
Routes based on whether the re-inspection passed or failed.
reinspection_result: "Pass"→Set Status to Passedreinspection_result: "Fail"→Send Back to BricklayerDefault→End - 13Send Back to Bricklayerrestart from step
Closes this cycle and restarts rectification with the bricklayer since the re-inspection failed.
- 14Set Status to Passedupdate record
Marks the inspection record as Passed after successful rectification and re-inspection.
- 15Email Client - Rectified and Passedsend email
Emails the builder or client that the brickwork was rectified and passed the quality inspection.
Fields
- Inspector Name*
- Inspector Email*
- Builder/Client Name*
- Builder/Client Email*
- Site Address*
- Job Reference*
- +17 more fields
Forms
Brickwork Quality Inspection Form
18 fields
Data Views
Brickwork Inspections
site_address, job_reference, walls_or_stage, overall_result +1 more
Dashboard Widgets
Recommended integrations
Setup the following integrations to extend workflow capability.
Send email in the workflow
AWS SES
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FAQs
How do I set up this brickwork inspection workflow for my team?
Publish the template in your workspace and it's ready to run straight away, no installation or development needed. Share the public request form with inspectors, or send it out for them to complete on site, and the workflow takes care of routing and notifications from there.
Who fills out the inspection form and who needs an account?
Inspectors complete the request form with checklist items, measurements and photos, entering the site details, builder or client contact and overall pass or fail result. Builders and clients receive email updates but never need to create an account or log in.
What happens when an inspection fails?
The record status is set to Rectification and the bricklayer is assigned a task, due in 2 days, to fix the failed checks and record what was done with photos. Once submitted, those details are saved to the record and the inspector is assigned a re-inspection task.
How many rectification cycles does the workflow allow?
The workflow supports up to 2 rectification and re-inspection cycles. If the re-inspection fails the first time, the record is sent back to the bricklayer for another round of fixes before a final re-inspection.
Who is involved at each step and what do they see?
The inspector submits the original inspection and any re-inspections, the bricklayer handles rectification tasks, and the builder or client is notified by email at key points without being assigned any tasks. Workspace admins and members can see record status and history on table views and dashboards.
Can I change the checklist items or add more steps?
Yes. You can describe the change you want in plain English, or edit the steps directly in the workflow editor, and earlier versions of the workflow are kept. This makes it straightforward to add checklist items, change task deadlines, or adjust notification wording as your inspection standards evolve.
How long does a typical inspection cycle take?
The bricklayer's rectification task is due in 2 days and the inspector's re-inspection task is due in 1 day, giving each cycle a clear turnaround target. Actual timing depends on how quickly staff complete their assigned tasks, and the record timeline tracks when each step happened.
What gets recorded for compliance or audit purposes?
The record keeps a reference number, current status, and a full timeline including submitted checklist answers, rectification notes and photos, and re-inspection results and notes. Each business should confirm what documentation its own compliance obligations require, since this workflow records what staff and inspectors enter but does not determine regulatory compliance.
Does the client need to do anything during the process?
No. The builder or client only receives email notifications, first confirming a pass, or later confirming the brickwork was rectified and passed after re-inspection. They are not assigned tasks and don't need to log in or respond.
Ready to use this workflow?
Create a free account and customise this workflow for your business.