Bathroom renovation plumbing rough-in inspection Workflow

What does this workflow record for each rough-in inspection?

Each inspection becomes a record with a reference number, a status (such as Submitted, Rectification, or Passed), and a timeline of what happened. The record holds the inspector's pass/fail checks against the plans, the pressure test reading, inspection photos, and, where rectification occurs, the plumber's rectification notes/photos and the re-inspection result and notes.

Who is involved at each stage of the workflow?

The inspector submits the initial request form with the rough-in checks and overall result. If checks fail, a plumber is assigned a task to fix the issues and record what was done, and the inspector is then assigned a re-inspection task. The builder/client is not required to log in but receives email notifications at acknowledgement, pass, and rectified-pass stages.

What happens when the overall result is a fail?

The record status is set to Rectification and a task is assigned to the plumber to fix the failed checks within 2 days, recording what was done and any rectification photos. Once submitted, this information is saved to the record and an inspector re-inspection task is created.

What happens if the re-inspection also fails?

The workflow closes that iteration and restarts from the plumber rectification task, so the plumber is assigned a further task to address the outstanding issues. This loop continues until a re-inspection records a pass, with each cycle's notes and photos kept on the record's timeline.

How is the builder/client kept informed without needing an account?

The builder/client takes part through the request form and receives emails at key points: an acknowledgement with their reference number, a pass notification if the initial inspection passes, or a rectified pass notification once a re-inspection succeeds. They are not required to log in or hold an account at any stage.

How do we change the checks or tasks in this workflow?

A workspace can describe the desired change in plain English or edit the steps directly in the workflow editor, for example to adjust the rectification deadline or add further checks to the request form. Earlier versions of the workflow are kept, so changes can be reviewed or reverted if needed.

Who can see the status of an inspection in progress?

Workspace admins and members can view inspection records by status in table views and dashboards, and tasks such as rectification and re-inspection are assigned to specific team members. All workspace activity related to the inspection is logged on the record's timeline.

Can the rectification and re-inspection deadlines be adjusted for a specific job?

The 2-day plumber task and 1-day re-inspection task are set in the workflow steps and can be changed by editing the workflow, either by describing the change in plain English or updating the step in the workflow editor. This lets a workspace tailor turnaround expectations to its own scheduling needs.

What information does the plumber need to provide during rectification?

The plumber's rectification task waits for them to record what was done, including rectification details and photos, before the workflow proceeds. This information is saved to the inspection record so the inspector can review it during re-inspection.