Workflow Template

Asbestos removal area pre-start checklist Workflow

Captures a site pre-start checklist for asbestos removal jobs, determines whether it is safe to start, and if not, requires the removal supervisor to record corrective actions in a loop until the area is cleared or the loop limit is reached, before notifying the supervisor that work is cleared to start.

Asbestos removal teams risk starting work before a site is actually safe if pre-start checks are done on paper or checked inconsistently. This workflow captures the site pre-start checklist, automatically routes the result to either clear the site or stop work, and if work is stopped, assigns the removal supervisor a task to record corrective actions in a loop until the area is cleared or the loop limit is reached. It runs from the moment the checklist is submitted through to the email notifying the supervisor that work is cleared to start.

Business Outcomes

Helps reduce the chance of removal work starting on an unsafe site
Speeds up the time between a stop-work result and a cleared-to-start result
Keeps a clear record of issues found and corrective actions taken for each job
Cuts down on manual follow-up by automatically assigning corrective action tasks
Gives supervisors a documented status and timeline for every pre-start check

Workflow Steps

Steps

1
Create Pre-Start Recordcreate record
Registers the submitted pre-start checklist as a record.
2
Set Status to Submittedupdate record
Marks the pre-start checklist as submitted.
3
Route on Pre-Start Result
Branches based on whether the checklist result is safe to start or stop work.
result: "Safe to start"→Set Status to Cleared
result: "Not safe - stop work"→Set Status to Work Stopped
Default→End
4
Set Status to Clearedupdate record
Marks the pre-start checklist as cleared since it was safe to start.
5
Set Status to Work Stoppedupdate record
Marks the pre-start checklist as work stopped since it was not safe to start.
6
Email Supervisor - Stop Worksend email
Notifies the removal supervisor that work must not start.
7
Supervisor: Record Corrective Actionscreate task
Assigns the supervisor a task due in 1 day to record issues, corrective actions taken, and whether it is now safe to start.
8
Save Corrective Action Detailsupdate record
Persists the reported issues and corrective actions to the record.
9
Route on Corrective Action Outcome
Branches based on whether the supervisor confirms it is now safe to start.
now_safe: "Safe to start"→Set Status to Cleared
now_safe: "Not safe"→Loop Back for Further Corrective Action
Default→End
10
Loop Back for Further Corrective Actionrestart from step
Restarts the corrective action task for the supervisor since the area is still not safe, up to 2 additional times.
11
Set Status to Clearedupdate record
Marks the pre-start checklist as cleared after corrective actions resolved the issues.
12
Email Supervisor - Cleared to Startsend email
Notifies the removal supervisor that work is cleared to start, including the corrective actions taken.

Fields

Removal Supervisor Name*
Removal Supervisor Email*
Site Address*
Date*
Job Reference*
Removal Type*
+18 more fields

Forms

Asbestos Removal Pre-Start Checklist

20 fields

Data Views

Asbestos Pre-Start Checklists

site_address, prestart_date, job_reference, removal_type +2 more

Dashboard Widgets

Pre-Starts by Status

Recommended integrations

Setup the following integrations to extend workflow capability.

Send email in the workflow
AWS SES

asbestos removal area pre-start checklistdemolition and asbestoschecklistpre-starttradetrades

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Similar Categories

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FAQs

How do I set up this pre-start checklist for our removal jobs?

Publish the template in your workspace and it's ready to use straight away, no installation needed. The public request form captures the checklist details, and the workflow handles routing, status updates and supervisor notifications automatically from there.

Who fills out the pre-start checklist, and do they need an account?

Anyone completing the pre-start check submits it through a public request form, no account required. The removal supervisor's name and email are captured on that form so they can be notified and assigned tasks later in the process.

What happens if the checklist result is 'Not safe - stop work'?

The record status is set to Work Stopped and the workflow emails the removal supervisor to say work must not start. The supervisor is then assigned a task, due in 1 day, to record the issues found, the corrective actions taken, and whether it's now safe to start.

How does the corrective action loop work?

If the supervisor reports the area is still not safe, the workflow restarts the corrective action task for them, up to 2 additional times. This continues until the supervisor confirms it's safe to start or the loop limit is reached.

What happens once the area is confirmed safe to start?

The record status is set to Cleared and the workflow emails the removal supervisor to confirm work is cleared to start. That email includes the corrective actions that were taken to resolve the earlier issues.

Can we customise the checklist questions or the corrective action task?

Yes. You can describe the change you want in plain English, or edit the steps directly in the workflow editor. Earlier versions of the workflow are kept, so you can review what changed.

Where is the information from the corrective action task stored?

Because the workflow waits on the supervisor's corrective action task, the issues found, actions taken and safe-to-start answer are all saved on the record. You can see this history alongside the record's status and full timeline.

Can we track how many pre-start checks are stuck on stop-work?

Yes. Records move through statuses like Submitted, Work Stopped and Cleared, and table views and dashboards show records grouped by status. This makes it easy to see which sites are still waiting on corrective action.

Does this workflow make our asbestos removal process compliant?

The workflow records the checklist responses, statuses and corrective actions taken, along with a timeline of what happened on each record. Each business should confirm its own compliance obligations against relevant regulations and standards.

Ready to use this workflow?

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