Workflow Template
Concrete pour record Workflow
Captures each concrete pour via a site form, tracks pour status, escalates any recorded issues to the concreting manager for assessment, routes repairs to the crew if required, then moves the record to Curing and emails the builder/client a pour summary.
Concrete pour records scattered across paper sheets and texts make it hard to track issues, repairs and curing status across a job. This workflow turns a site pour form into a tracked record: it sets status automatically, escalates any recorded issue to the concreting manager for assessment, routes repairs to the crew when needed, then moves the record to Curing and emails the builder or client a pour summary. Site supervisors submit the form, concreting managers assess issues, and the crew closes out repairs — all on one record.
Business Outcomes
- Fewer pour issues slipping through without manager review
- Faster handoff from issue detection to repair assignment
- Clearer visibility into pour status across every job site
- Less manual chasing to send clients a pour summary
- A consistent record of pour details, issues and repairs for each job
Workflow Steps
Steps
- 1Create Pour Recordcreate record
Creates the concrete pour record from the submitted pour form.
- 2Set Status to Pouredupdate record
Sets the pour status to Poured after the record is created.
- 3Check for Recorded Issue
Routes to issue review if an issue other than None was recorded on the pour form.
issue: "None"→Set Status to CuringDefault→Set Status to Issue Review - 4Set Status to Issue Reviewupdate record
Sets the pour status to Issue Review since an issue was recorded on the pour form.
- 5Manager: Assess Recorded Issuecreate task
Assigns the concreting manager a task due in 1 day to assess the recorded issue and determine the action to take.
- 6Save Manager Assessmentupdate record
Persists the manager's assessment and action taken to the pour record.
- 7Route on Action Taken
Routes to the repair task if repair is required, otherwise proceeds straight to curing.
action_taken: "Repair required"→Crew: Carry Out Repairaction_taken: "No action needed"→Set Status to CuringDefault→Set Status to Curing - 8Crew: Carry Out Repaircreate task
Assigns the concreting crew a task due in 3 days to carry out and document the required repair.
- 9Save Repair Detailsupdate record
Persists the repair notes and photos to the pour record.
- 10Set Status to Curingupdate record
Sets the pour status to Curing once the pour is finalised (no issue, no action needed, or repair complete).
- 11Email Pour Summary to Builder/Clientsend email
Emails the builder or client the pour summary including element, date, volume, strength grade, curing method and any issue recorded.
Fields
- Supervisor Name*
- Builder/Client Name*
- Builder/Client Email*
- Job Reference*
- Site Address*
- Element Poured*
- +20 more fields
Forms
Concrete Pour Record Form
21 fields
Data Views
Pour Records
job_reference, element_poured, pour_date, volume_poured +2 more
Dashboard Widgets
Recommended integrations
Setup the following integrations to extend workflow capability.
Send email in the workflow
AWS SES
Similar Workflows
Similar Categories
FAQs
How do I set up this workflow for my concreting business?
Publish the template in your workspace and it's live in minutes, ready to accept pour submissions. You'll want to assign your concreting manager and crew as members so tasks route to the right people. No installation or development project is needed.
Who fills out the initial pour form?
Site supervisors submit the pour form through a public request form, no account needed. It captures everything from job reference and site address to weather, mix grade, and any issues, which creates the pour record.
What happens if no issue is recorded on the pour?
If Issues is set to None, the record skips issue review entirely and moves straight toward Curing status. This keeps clean pours moving through without unnecessary manager involvement.
How does the manager get notified about a recorded issue?
When an issue other than None is recorded, the record status changes to Issue Review and the concreting manager is assigned a task due in 1 day. They assess the issue and record their Issue Assessment and Action Taken directly on that task, and the workflow waits for their response before proceeding.
What are the possible outcomes of the manager's assessment?
The manager's Action Taken decision routes the record one of three ways: repair required, no action needed, or another outcome. If repair is required, the record heads to the crew; otherwise it proceeds straight to Curing.
Who handles the repair and what do they need to submit?
The concreting crew gets a task due in 3 days to carry out and document the repair. They record Repair Done and Repair Photos on the task, and the workflow waits for this before moving the record forward.
Can I change the task deadlines or who they're assigned to?
Yes. You can describe the change in plain English or edit the steps directly in the workflow editor, including adjusting the 1-day and 3-day task deadlines or reassigning tasks to different team members. Earlier versions of the workflow are kept, so you can review what changed.
How does the builder or client find out the pour is done?
Once the record reaches Curing status, an email is sent automatically to the builder or client with a pour summary. It includes the element poured, date, volume, strength grade, curing method, and any issue recorded, and they don't need an account to receive it.
Where can I see the status of all pours across my sites?
Every pour record has a reference number, a current status, and a timeline of what happened, viewable in your table views and dashboards. This gives you visibility into which pours are Poured, in Issue Review, or Curing across all your jobs.
What information stays on the record versus staying with a task?
Since the manager assessment and crew repair tasks are steps the workflow waits for, everything entered there — Issue Assessment, Action Taken, Repair Done, Repair Photos — is saved on the pour record itself. This keeps a full record of what was found and fixed alongside the original pour details.
Ready to use this workflow?
Create a free account and customise this workflow for your business.